1060
It will live in a folder with:
Spreadsheet(1).xls Spreadsheet - shortcut.lnk Spreadsheet(2) - Copy.xls New Spreadsheet - DO NOT USE.xls
this post was submitted on 12 Dec 2023
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I have colleagues who have 20 copies of the same document with slight variations named like this in a folder. I honestly don't understand how they function at work.
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I work in Finance at my company and we always save revised copies for Excel files instead of saving over.
But we also have strict rules on it. File name is always "xxxx_Workbook Template Name_MMDDYY.xlsx" or "_YYYY_MM.xlsx", depending on how often it gets updated.
Older versions get moved to a subfolder. It helps us go back and find out what something was if there was a mistake or revert back if Excel done fucks up.
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IT guy here, Excel is a data analytics tool, not a database, not a word processor, not a sales system, not a photo album, not a notepad, not a paint program.
If at anytime you are treating Excel as a database, you are doing it wrong, and you deserve me mocking you when asking for help recovering it when it breaks, I won't as I am not a dick, but if I did, you would deserve it.
If you want a database, build an SQL database, or have someone build it for you, not me.
Whew, glad you didn't say it wasn't a password manager...
My old boss used it a password manager, no kidding...
My current boss who said she was retiring about 5 years ago (but didn't...) used Excel as a password manager but would create her own little "boxes" of merged cells, then when she wanted to clear the contents of a merged cell she'd select the whole area and delete entire rows and columns, but she wouldn't notice, so later then complain that the Gen Z office admin was "deleting important passwords" and when I pointed out that it was the boss doing that she'd either deny it, or repeat her process while paying closer attention then blame "Microsoft doing stupid things with this new Excel, it didn't do this before the cloud" (don't ask me why she thought her excel 2010 was on the cloud, other than the fact she saved this doc in Dropbox)
Said scape goat office admin transferred everything to OneNote when we did get finally get Microsoft 365, so at least the boss would stop accidentally deleting everything when trying to edit one thing.
Then the boss started to get annoyed at me for all my "stupid and impossible passwords", how dare I have passwords like "nf6oO!D4t^q%Tnr3" and "&x#5Fr$s68iETYof". I asked why it's a problem, just copy and paste, my passwords are like that because I generate mine within a password manager and I'm not changing my process, I'm already heavily compromising by putting my passwords in her silly OneNote so she can log into accounts I've set up.
She had all her passwords in this document, but she wasn't even using it to copy paste. She'd look at the document to read the password then type it out manually....
I showed her my password manager so she'd understand how useful it is, turns out our MSP had already set one up for her! But she didn't like it because "it always asks me to check a code on my phone just to see my passwords, it takes too long to faff around with my phone, OneNote is just as secure because it's in the Dropbox and you can't get into the Dropbox without the password."
Lord help me.
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I work for a Fortune 500 company and I can tell you the reason why excel (and Google sheets) are used inappropriately is because cyber data controls make creating and maintaining a database very hard. Not only that but the skills required to know how to make a table in a spreadsheet is nowhere near the skills required to deploy, maintain, and provision a database table.
Spreadsheets don't require a UI to be built. People don't have to learn a new app just to be able to see data.
I'm an IT guy too and I'm the first to tell you that spreadsheets suck. But when it takes an act of a board to create new tables in a database, I tell ya....might as well just use spreadsheets.
Excel is a game dev and game test kit.
Like Snakes, Bowman, CimCity, etc
The problem is, people dig to deep into excel functions, some of them could easily build a database or do some programming (if/else), but they know nothing outside of their ms-office -ecosystem.
Just a hint for ms-office devs, why not a low-code-builder with SQL backend. Just call it squirrel or powersql or something.
It's more than just knowing things outside the ms office ecosystem. People use the tools they have. So when IT locks down the whole system and it takes an act of God to get anything else installed, you find ways to hammer that nail with whatever blunt object you have in hand.
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The customer wants the brand new website we are building them to be able to load data from several types of excel files and then email them an excel file with results. Please shoot me...
Sometimes it's okay to fire a client.
Like... into the sun with an oversized circus cannon?
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ITT, very salty IT guys... I'd rather folks use Excel then some home made stuff. That's the real nightmare fuel. VB, not .net, just VB, from 1995. You'll beg to have bad Excel after you deal with that stuff. 😵😱😭
The scripting in Excel is VBA, which is VB6. So, basically what I'm saying is that you can have both!
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My old company had a revenue system built in-house that only could run on MS-DOS. We needed a VM just to use it.
I left that company in 2019 and they were still using it.
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Me, being scolded for using ipynb apps to deliver rapid feature turnaround to customers, generating a million dollars in revenue:
Our finance department, tracking that revenue in a 700MB excel spreadsheet which is version controlled by a 13 year old email thread:
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what do you mean, Excel isn't a Database?
It is according to UK's National Health Service: https://www.bbc.com/news/technology-54423988
I love this part: "To handle the problem, PHE is now breaking down the test result data into smaller batches to create a larger number of Excel templates. That should ensure none hit their cap."
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My dad asked if I could look at a spreadsheet he uses at work, maybe fix a couple of things that he has to manually adjust. This meme is frightfully accurate, the earliest parts of this thing are older than some of the junior devs on my team.
I've been on both sides of this as a sysadmin for almost 15 years then as a data analyst. IT has so many requirements and barriers and any end user tool you have free access to will possibly be an easier route than procuring a boutique solution through IT. Yes of course IT will do it proper but that takes longer, just build a tool in excel and use an access database on the file server cause its something you can just immediately do. Yeah its not "right" by IT standards and causes headaches for IT but sometimes it's whatever gets the job done next week is what's going to be in the businesses best interest.
Also a lot of these tools are used how they were designed to be used. If a couple people have a function they need fulfilled and some excel tool with macros can provide that in less than a month and save those people a ton of time then I don't see a problem with it. Just make sure SLA is very clear make it clear they can't blame IT if there's problems, offer the best advice for risk management.
At my old job, they had an HR person that was not qualified to be an HR person, and she "accidentally" sent an Excel spreadsheet of everyone's wages and salaries to the entire company email distro.
- She was not fired, but put on a suspension.
- Don't know why she had an unsecured Excel file of important information like that.
- Everyone was pissed lol
Everyone was pissed
as someone who had worked in transparent jurisdictions: everyone should absolutely be pissed about not having this info available publicly always in real time.
One of my favorite things to do as a leader is encourage my employees to discuss their salary. Superiors often get pissed before I tell them that "well it's too late now, and asking them not to is literally illegal."
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It shouldn't matter that she revealed wages. Letting the company act like wages should be secret empowers the company to screw employees who don't realize their value.
In fact, it's illegal for them to tell non-management employees to keep their wages secret.
As a government employee - everyone's wages are public record at my job and it causes zero issues.
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On one of my last jobs they required us to do a straightforward but time consuming task with excel, it was ideal to automate it in software but my manager won't ask the dev team because he said it would be very expensive and they were focused on more important things. I did it with macros on excel and word and kept it to me and my coworker, so we had like two hours of free time everyday, only had to look like we were busy with the sheet.
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My take is that Excel is great for people to throw together quick and efficient tools for their own use. The problem is when these get distributed and then everyone uses something that has no version control or QA/QC.
I see this a lot because an engineer gets annoyed with IT or existing software restrictions and learns enough VBA to be dangerous. (Spoiler, it me.)
Didn't the UK's covid track and trace system break because it was running on excel
When I was in high-school I made an inventory management/pos for my school's merch shop in excel and vbs. It was the single worst thing I have ever made and how I discovered what feature creep was. Got me a course credit though!
I love Excel! The best part of my job is where I get to use Excel. The worst parts are where I have to use power point or interact with other people. Sadly, most of time is spent on PPT and interacting these days. :(
Nah, the worst part is when I have to watch someone else use Excel.
YOU DON'T NEED TO RIGHT CLICK AND SELECT COPY. YOU CAN JUST PRESS CTRL+C.
And virtually none of them know how to paste values, so all the templates end up messed up.
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Having worked in 3 companies, Excel sure seems like the most popular database.
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I am guilty of this. I have a set of fucking ghastly macros that do monthly number crunching for me. Currently moving it all into SQLite and R.
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