Data Hoarder

AWS Glacier Deep Freeze is designed for this. Something you access a couple of times per year if that, and it's $.99/TB/mo. Price that out compared to a $10k NAS or tape backup that will still need consumables like drives and tapes, and it might be your best option. There are costs on retrieval, but since as you've said this is archive footage that customers might request you could pass that cost down to them.

NAS.

Over the last 24 months I've built 300TB (a mix of 10 and 14TB disks) for $2500 in disks. I could do that right now for $2100. A 18TB LTO9 tape is more expensive than what I'm paying per TB for 14TB disks.

$700 in hardware to build the NAS with 25 bays.

Glacier would cost you $1080/mo in storage fees alone (300,000GB @ $0.0036) not including the $0.09/GB to get any data back out. Deep Glacier is less (by half, for storage), but comes with strings attached.

Don't forget to factor in labor hours of what it's going to cost you to maintain a tape library or a local server in general.

Are you charging clients for long term storage after a project is complete? If not, you should be.

You have 3 issues, online archive of past projects, long term (offline) storage & client access.

LTO is your long term solution for offline archive of projects. Depending on the average / largest project you might want to do 1 project per tape so LTO7/8 sizes. Scales really well, multiple copies, etc.

For the online storage, a NAS is really the only option. How it's sized & configured comes into play. You can go cheaper with used enterprise gear, but then you're dealing with more disks & higher power bills. Fewer larger disks can help with the power bill & noise levels.

Splitting things between a read-only share (of things that have been archived to tape), and a normal working share would help on the workflow.

The catch is what you do for client data exchanges. Giving them access via Dropbox is nice, but you need better housekeeping around data. Once the 1 year grace is over, what's the size they have committed to? While self-hosting a client accessible share is possible, there's ongoing costs & I would be cautious around exposing the NAS to the internet directly.

Have you considered Amazon S3? It’s made for enterprises with unlimited storage, a lot of pricing options and could save you a lot of headaches long term.

Really depends on how often you need to touch your data. Tape has high upfront cost (4-5k $ for a LTO-9 tape drive + ~3,5 $/TB in tapes) but you don't have to worry about archive space anymore. Otherwise, NAS space (if you selfhost) is ~15 $/TB + a server which would also be slightly above 5k right now to store your 300 TB.

From what it sounds you want a NAS and Tape Archive.

So get a device which holds your working Projects, you mentioned arount 20-40TB which is no problem nowdays. Can be done for under 1k with of the shelf stuff.

And Tape backup for stuff you dont need regularly. Maybe chose an older generation of LTO I would look for something that can hold about 1 Project per Tape or the likes of it. LTO5 is pretty cheap used, ca be had for 500 Bucks but is only 1.5TB per tape.

Disclaimer, with LTO never look at the compressed NR, its for compressable data only which video is not. Thus with LTO9 you will only get 18TB

I don't know that I'd take on tape with your use case. There's a good bit of tech debt involved there.

NAS (either bought or built) + Amazon glacier or Backblaze for cloud archival backup.

The NAS (including drives) will probably cost you $7000-8000 USD for 400ish TB of storage with room to grow

It was easy to give clients access to old data directly if they needed, etc.

I hope you charge for this. It would help to offset your storage costs.

Did I read somewhere there are two work/office locations?

I'm in the same biz. I use tape. Specifically a Mac mini + canister from guys that make Hedge. I then index each tape with neofinder, it makes it easy to find and pull projects. The idea was to make a system simple enough that it wasn't one persons full time job.

Maybe something like that can be a part of your solution? : https://www.hetzner.com/dedicated-rootserver/matrix-sx

This is a bit out there, but have you considered encrypting it & putting it in the Filecoin network? According to a network explorer, they've got ~24EiB of space online currently.

Apparently, alot of the time storing is done for free because the miners need valid data to store to qualify for network rewards.

In any case, DeStor has a contact form that it looks like ought to get you a quote.

Back blaze B2, or Wasabi seem to be a lot cheaper than going AWS S3 I've checked with wasabi a while ago and there are no fees for downloading/uploading. $6/TB/month

RAID is not a backup! A single raid array in a single server is still only one copy and one very big single point of failure.

backblaze is probably the cheapest cloud option. But it might still be too expensive.

Raid/NAS, as many others have said, isn't a backup.

However, you could have a single NAS and backup to AWS Glacier where storage costs for larger files is cheap going in and getting out in DR scenario is expensive, but maybe covered by your insurance depending on the DR event.

I like doing this math.

A DS1821+ with (2) DX517 expansion bays would cost 4.1K AUD presuming 10% tax and would be 307 TB presuming (18) 22TB drives with a BTFRS file system running SHR-2 (allows for 2 drive failures).

(18) 22TB drives @ $22/tb AUD = $9.5K

So an all in cost for 307TB is 13.6K AUD using that equipment. 27.2K AUD to have a mirrored backup, but it sounds like you're ready for another 300+ TB right now, so 54.4K AUD to have 1:1 backups and 307TB of runway.

If AWS Glacier is what you're comparing to, then you make that up in 6 months.

Rack mount would be more convenient, as you can have 1PB volumes and a little less cumbersome and tidy setup - the 1821+ with expansion bays are 108TB max per volume, so you'd have to deal with 6 different volumes but maybe not a big deal if your filing system is by year/month. But getting into rack mount with Synology for example would basically double your infrastructure cost. Or you bite the big bullet now on scaleability and use a 60 Bay rack mount @ 29.9K AUD for just 1, but it's still roughly the same cost per drive bay as the 16 bay.

I'd recommend the hybrid approach with NAS and Tape Drive

Build a robust NAS system for remote accessibility, but consider setting up a hierarchical storage management (HSM) system. Frequently accessed or recent projects can reside on the NAS, while older and less accessed ones can be automatically moved to more cost-effective storage.

Invest in LTO-9 tape drives for archival purposes. While the upfront cost is more but tapes provide long-term, cost-effective storage. This is particularly useful for archival data that doesn't require frequent access. It adds an extra layer of redundancy and security.

You should follow in the steps of Linus Tech Tips and build a massive file server. That's probably the most comparable system and situation to your case.

Ex

https://m.youtube.com/watch?v=pLC0FUnko-M

https://linustechtips.com/topic/1447503-this-is-my-endgame/

I'd then recommend tape backups that you store off-site , maybe backblaze , but as others stated that might be too expensive.

I work in a TV production company. Masters and rushes are archived to LTO8.

Drives are cheap but a real pain to keep around and you can’t keep them indefinitely.

But you’ll likely want a library. These are expensive. Not necessarily to buy, but to license and get tot software. I think our entire system, (library, 2xlto8 drives, server, software and licenses cost 15-20k)

And we only licensed 25 out of the 50slots. As it’s a real fucker as you have to license the slots twice, once on the library and again in the archive software.

But it’s been an absolute godsend, having archive projects available makes life so much easier.

I hope you charge your clients for archiving purpose. I work in a similar field as yours and no chance I'm archiving this much data if the clients aren't paying for this. I have a contract that stipulates assets are kept for 1 year then they pay a yearly fee for archiving or they agree that we may delete it.

Have you looked at Wasabi or Backblaze? Possibly cheaper. It’s always cheaper to do this via a nas in the end. Big Synology or two smaller units at each site with expandability.

Go back to our old system of duplicated external drives, with one living offsite.

That would be the cheapest method I suppose

assuming we'd get maybe 30TB per tape on the 18TB raw LTO 9 tapes

LOL. No. You're going to get 18TB per tape. If anything you're probably going to get less

Would then need to spend $5000-10000AUD on the actual hardware on top of the drives

You don't have to(?). You're only going to be servicing at 1Gbps at a time. Interface limitations aside, even a $30 raspberry pi can do that.

LTTs set up is different because they have high speed networking, multiple users requesting a ton of data all at the same time, and ZFS dedupe going on. You don't.

This solution we could potentially not duplicate the data to external drives though and live with RAID as only form of redundancy...

Not sure what this means

Another clour storage service?

S3 glacier is potentially a solution, provided you (or someone at work) is willing to put in the time and effort to read the fine print. I have a post here on the subreddit if you want a somewhat summarized version.

Even shorter version : 300TB = USD $300 per month. Every single terabyte you want to get back is $100 on top of that. Do the math on how much egress you need.

Oh, and again, don't forget to read the fine print. Because you WILL get screwed over if you try to use it as a drop in replacement for google drive.

Copy 1, long term storage: LTO / LTFS is the way to go for one of your copies, it is by far the most reliable storage solution.
Copy 2, a big ass Truenas build, they can be done at the cost of the hard drives and can be configured for very high availability with 3 parity drives. Pro tip, have spare drives in the chassis but not configured as hot spares, it's a long story, you will learn if you go down the path of truenas. Get a used chassis for the drives and hook it up with a SAS adapter.
Copy 3, if you have important data, you will need a 3rd copy, and that should be LTO as well.

If you want more details, feel free to msg me

Many comments here suggested AWS S3 Glacier. Just wanted to let you know that transferring this amount of data might be faster (and more expensive) with AWS Snowmobile.

NAS plus 80 drive LTO9 Library with drive.

I work for a US VFX company. We mostly use tapes - they're fine as long as you don't need to pull data off them. Most of ours were backed up with Veeam which is in the process of screwing over all tape customers now. New backups are being done with Archiware. We've also started using AWS Deep Glacier which is roughly $1 per TB a month without egress. This is for any archives. If people are still working on stuff here and there, we use storinators to host that data. Hot tier is all flash.

Make sure Enterprises use Enterprise setups, else you'll end up with data loss. Personal or homelabs are whatever but ensure you're setup correctly for anything business related.

If it's for archives and retrieval is rare and not time-critical, I'd look into amazon S3 with Storage Class DEEP_ARCHIVE. It's the cheapest cloud storage.

However, tape may still be the better solution long-term.